When to use it, a subject line, a body you can paste and fill, what to attach, how to word impact, and what not to say.
When to use: an open RFI passed its needed-by date and work is actually held. Send this only when the hold is real — crying wolf devalues every future notice.
Subject: RFI [no.] — Response overdue; notice of schedule and cost impact from [date]
Body:
RFI [no.], submitted [date] with response requested by [date], remains open. Fabrication/detailing of [members/areas] has been suspended since [date] pending the response. Per [contract article], this is notice that schedule and cost impacts are accruing from [date]. Upon receipt of the response, we will submit updated schedule information and any change-order pricing within [x] days.
Attach: the original RFI, dated; the affected-work list. Impact wording: dates, holds, and the contract article. Nothing else. Don't say: anything emotional, any threat, any characterization of the design team. The letter is for the file, and the file may someday be read aloud. Escalation: the next notice adds actual quantified costs to date; keep the same neutral register.
Log every one of these. Submission date, needed-by date, response date, what was held, what it cost. That trail is where steel money leaks — and where it’s recovered.
Drafting aid only — not legal advice. Adapt to your contract's notice requirements; your EOR and contract documents govern. Impact/rights wording is a starting point, not a determination.
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